Details
Advancement Communications Coordinator
Anticipated hiring: July 1, 2025
Westminster School, one of the leading small independent boarding schools in the country, is a diverse, co-educational high school, a close-knit community of approximately 190 employees and 430 students (75 percent boarding, 25 percent day students) set on a 200-acre campus in Simsbury, Connecticut. Since its founding in 1888, Westminster School has been committed to the core values of community, character, balance, and involvement. Our motto – virtute et numine – by grit and grace – defines and distinguishes the Westminster experience, our community, and our alumni.
The Advancement Communications Coordinator is responsible for creating and executing strategic communications to support the school’s fundraising, engagement, and donor stewardship efforts. This individual develops compelling multi-channel content that highlights the impact of philanthropy and builds meaningful connections with donors, alumni, and the broader school community. The Coordinator will work closely with the Advancement team to ensure all communications align with Westminster’s mission and values while leveraging digital tools to maximize outreach and engagement. This is a 12-month, full-time position requiring flexibility to work evenings or weekends as needed for Advancement events.
Responsibilities:
Strategic Communications Development
- Develop and execute an integrated communications strategy that supports the school’s fundraising and constituent engagement goals.
- Craft engaging content for a variety of platforms, including emails, newsletters, social media, print publications, and the school’s website.
- Collaborate with the Advancement team to create targeted messaging for annual giving campaigns, events, and special initiatives.
Content Creation and Storytelling
- Highlight impactful donor stories, alumni achievements, and student successes to foster a culture of philanthropy.
- Drive content creation and management for the Annual Report and related materials.
- Write, edit and proofread gift proposals and case statements in consultation with major gift officers.
- Work closely with the Director of Annual Giving to write, edit and proofread annual appeals.
- Work closely with the Director of Legacy and Leadership Giving to write, edit and proofread postcards, newsletters, donor profiles, and other related planned giving materials.
- Work closely with the Marketing and Communications office to develop website news stories, write articles, and edit class notes and obituaries for the Bulletin.
- Edit, and proofread materials drafted by colleagues in Advancement, including solicitation letters, event invitations, and stewardship communications.
- Manage photography and video production to support communications projects.
Digital Communications and Social Media
- Oversee the Advancement Office’s digital presence, including alumni and donor pages on the school’s website.
- Work closely with the Marketing and Communications office to create and schedule content for social media platforms to engage alumni and donors.
- Leverage platforms like ThankView and digital giving tools to enhance donor communications.
Event Promotion and Marketing
- Work closely with the Marketing and Communications office to develop marketing materials and communication plans for Advancement events, such as reunions, giving days, and donor appreciation events.
- Collaborate with internal stakeholders to ensure consistency in branding and messaging across all communications.
Data Analysis and Reporting
- Track and analyze the performance of email campaigns, social media engagement, and other communications efforts.
- Use data insights to refine strategies and improve outreach effectiveness.
- Maintain and update the Advancement Office’s communications calendar to ensure timely delivery of content.
Qualifications:
- Bachelor’s degree in Communications, Marketing, or related field required.
- 3–5 years of experience, ideally in both communications or marketing and advancement, preferably in an independent school or higher education setting.
- Exceptional writing and editing skills, with an ability to adapt tone and style for different audiences.
- Tacit knowledge of advancement work.
- Proficiency in using donor management software (e.g., Raiser’s Edge), email marketing platforms, and social media tools.
- Strong organizational and project management skills with the ability to handle multiple priorities simultaneously.
- Familiarity with graphic design software (e.g., Adobe Creative Suite or Canva) is a plus.
- Collaborative and proactive mindset with a commitment to Westminster’s mission and values.
- Creativity and an eye for detail in crafting compelling communications.
- Discretion and professionalism in handling sensitive donor information.
- Must be positive and get along with visitors, vendors, students, and colleagues.
To Apply:
Salary is competitive and the employment package consists of excellent benefits, including outstanding health care coverage and retirement plan. To apply, please send a cover letter and resume to the Director of Human Resources, Pamela Daly, at pdaly@westminster-school.org.
Westminster School is an Affirmative Action Equal Opportunity Employer and encourages applications from candidates of color. Westminster School reaffirms its long-standing nondiscriminatory policy and employs individuals of any race, religion, sexual orientation, gender identity, or national origin to all the rights, privileges, programs, and activities generally accorded or made available at Westminster. Westminster does not discriminate in its hiring, educational policies, admissions policies, scholarship programs, or athletic and other school-administered programs.
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995 Hopmeadow Street
Simsbury, Connecticut 06070
P. (860) 408-3000
F. (860) 408 3001
Simsbury, Connecticut 06070
P. (860) 408-3000
F. (860) 408 3001
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Notice of Nondiscriminatory Policy as to Students
In keeping with our support for a diverse community, Westminster abides by all applicable federal and state laws and does not discriminate on the basis of any protected characteristic, including race, color, religious creed, sex, sexual orientation, gender identity or expression, national and ethnic origin, ancestry and/or disability in administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other school-administered programs. Westminster admits students of any race, color, national and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the School.
In keeping with our support for a diverse community, Westminster abides by all applicable federal and state laws and does not discriminate on the basis of any protected characteristic, including race, color, religious creed, sex, sexual orientation, gender identity or expression, national and ethnic origin, ancestry and/or disability in administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other school-administered programs. Westminster admits students of any race, color, national and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the School.
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